Privacy Policy – Shoot Blue Hire Limited

Shoot Blue Hire Limited (“we”, “us”, or “our”) is committed to safeguarding your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Notice explains what personal data we collect, how we use it, our lawful basis for doing so, and who it may be shared with.

1. Who We Are

Shoot Blue Hire Limited is a UK-registered company (Company No. 04389469), providing camera and lighting rental services to the film, television, and video production industry. We are based in London, United Kingdom.

2. What Information We Collect

We may collect and process the following types of personal data when you interact with us as a client, supplier, job applicant, employee, or visitor:

  • Full name, postal address, and date of birth
  • Email address, telephone number, and website URL
  • Identity verification documents (e.g. passport, driving licence, utility bills)
  • Bank account details and payment card information
  • Business references or credit history (for account applications)
  • Your feedback, reviews or correspondence with us
  • Closed Circuit Television (CCTV) recordings when visiting our premises
  • Employment-related data, such as CVs, references, payroll and HR records

3. How We Use Your Information

We use your information to conduct our business activities and meet our legal obligations. This includes:

  • Communicating with you via email, phone or post
  • Managing and processing orders and customer accounts
  • Carrying out credit and identity checks as part of due diligence
  • Complying with tax, employment and other legal obligations
  • Managing recruitment, HR, payroll and pension processes
  • Responding to customer service enquiries and complaints
  • Sending marketing communications (only with your consent)
  • Improving your experience on our website

4. Lawful Basis for Processing

We process personal data based on one or more of the following legal bases:

  • Contractual necessity – to perform our contract with you
  • Legal obligation – to comply with our legal or regulatory duties
  • Legitimate interests – to run our business efficiently (e.g. fraud prevention, network security, business development)
  • Consent – where required, such as for email marketing

You may withdraw your consent at any time by contacting us at the address below.

5. Sharing Your Information

We may share your data with trusted third parties, including:

  • Our banking and payment service providers
  • Accountants and financial advisors
  • Delivery and courier services
  • Industry peers for trade or credit references
  • Credit reference agencies (for credit applications)
  • Insurance companies (to verify cover or claims)
  • Legal advisors or debt recovery agencies

We do not sell or share your personal data for marketing purposes with third parties outside our group.

6. International Data Transfers

Where we use third-party services based outside the UK (e.g. cloud services, email platforms), we ensure that adequate safeguards are in place, such as UK-approved Standard Contractual Clauses or services certified under a valid data protection framework.

7. Data Retention

We only retain personal data for as long as necessary to fulfil the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements. Specific retention periods vary depending on the type of data.

8. Your Rights

Under the UK GDPR, you have the following rights:

  • Access – to request a copy of the data we hold about you
  • Rectification – to request correction of inaccurate data
  • Erasure – to request deletion of your data (in certain cases)
  • Restriction – to restrict processing under certain circumstances
  • Objection – to object to processing based on legitimate interests
  • Data portability – to receive your data in a structured, commonly used format

To exercise these rights, please contact us using the details below.

9. Cookies & Website Tracking

Our website uses cookies to improve your browsing experience and help us understand how visitors interact with our site.

What are cookies?
Cookies are small text files stored on your device when you visit a website. They help the website recognise your device and store some information about your preferences or past actions.

How we use cookies:
We use cookies for the following purposes:

  • To remember your preferences or settings during and between visits
  • To improve the speed, functionality and security of the site
  • To monitor site performance and usage (e.g. via Google Analytics)

Managing cookies:
You can control or delete cookies via your browser settings. Please note that disabling cookies may affect the functionality of our website.

By continuing to use our website, you consent to the placement of these cookies unless you choose to disable them in your browser settings.

10. Contact Us

If you have any questions about this Privacy Policy or how we use your data, or if you wish to make a complaint or request, please contact:

Email: [email protected]
Post: Shoot Blue Hire Limited, Unit 10, Roslin Square, London W3 8DH, United Kingdom.

If you’re not satisfied with our response, you have the right to contact the Information Commissioner’s Office (ICO): https://ico.org.uk